Guidelines for Submission

GUIDELINES FOR FREE PAPERS (Competitive & Non-Competitive)

Free papers are accepted in all Ophthalmology sub-specialties

Submissions are invited…

Competitive free paper gold medal (Resident Category) – Dr. Haricharan gold medal

Eligibility- Candidate doing residency in Rajasthan (proof to be attached from HOD)

Ratified or non-ratified member of ROS

Competitive free paper gold medal (ROS member Category) – Dr. B.C. Sharma gold medal

Eligibility- ROS member (ratified or non-ratified) of less than 45 years of age.

Non-Competitive free paper- open to all ROS members

General Guidelines

1. Each member can submit & present (if selected) a total of 1 abstract (as presenting author) in any category.
2. A free paper can have one presenting author and up to 3 co-authors.
3. All free paper awards are given to the presenting author only. The presenting author MUST BE A MEMBER OF ROS to contest for an award. (Ratified or non-ratified)
4. The presenting author should be registered for the annual conference.
5. Author, institute, or hospital affiliation in the title or abstract should not be mentioned, else will lead to automatic rejection.
6. No new author can be added after the submission of a free paper.
7. No change in presenting author will be allowed if selected for the final session.
8. The free paper duration is 6 minutes only.
9. The research should have been carried out in Rajasthan.
10. An absence from the session without the prior information (at least 3 weeks before the conference) may lead to debarment in the subsequent annual conference.
11. Previous winners are not eligible to be the presenting author for the competitive category.
12. The Best Paper ROS member category gets a direct entry to present at the next AIOC conference.

Submission Process

Title – The title of the submission should not exceed 100 characters (including spaces)

Select Type– Competitive Paper Resident category, Competitive Paper ROS Member category., Non- Competitive Paper or e -Poster)

Section – Choose the relevant specialty

Synopsis/Abstract – SHOULD NOT exceed 1000 characters (including spaces). Should include Purpose, Material/Methods, Results, Conclusion

Add details of Presenting Author                  

Accepted paper in full text must be submitted before the due date to the Chairman, Scientific Committee, ROS.                           

GUIDELINES FOR E-POSTERS

E-posters are accepted in all Ophthalmology sub-specialties

General Guidelines

An E-Poster is an electronic version of the traditional boards and is displayed in the e-poster and video kiosks. E-Poster may include text, figures, tables, and images but NO video/animations.

1. E-Posters present scientific material, usually new information, and should not solicit members, or promote an organization
2. Each Presenting Author can submit only one E-poster.
3. There can be a maximum of 4 authors in an E-Poster (including the chief author).
4. Presenting authors should be members of ROS (Either ratified or non-ratified).
5. Institution/hospital affiliation and doctor’s name in the title or abstract should not be mentioned and will lead to automatic rejection.
6. The research should have been carried out in Rajasthan.

Submission Guidelines – Same as paper submission. Choos e poster in the type of submission.

Uploading / Submission of E-Posters

All selected E-Posters have to be mailed/WeTransfer with all details to the chairman scientific committee. E-posters submitted after the last date shall be automatically rejected.

Presentations for E-Posters

E-Posters should consist of a maximum of 11 Microsoft Powerpoint slides, including the title slide, and include:

1. The first slide – title and the authors’ information
2. Introduction
3. Material and Methods
4. Results
5. Discussion
6. Conclusion
7. Use Times New Roman or Arial fonts.
8. The font should be no smaller than 18 points.
9. A maximum of 120 words on each slide.
10. Use a plain background without patterns
11. Use clear headings and leave spaces between sections.
12. Pictures and graphics should be clearly labeled and described and of good quality
13. The text should not be obscured by images.
14. Keep the posters simple – makes it easier to read.
15. Do not fit too much information on one slide.

Selection and presentation

1. All the submitted E-Posters will be subjected to an evaluation process.
2. Based on the scores, the award will be given to the best e-poster
3. The selected E-Poster can be viewed at any time during the conference. A specific time slot will not be required.
4. The Scientific Committee shall issue a certificate of presentation to all the authors of the E-Posters, which were displayed in the kiosk.

GUIDELINES FOR VIDEOS

Video abstracts are accepted in any of the following specialties

1. Anterior Segment
2. Posterior Segment
3. General videos

General Guidelines

1. Each PRESENTING AUTHOR can submit only one video.
2. No more than 3 co-authors are allowed for video submissions.
3. Presenting authors should be members of ROS (Either ratified or non-ratified).
4. The video duration is 6 minutes only.
5. The video format should be in MP4 format and with a voice-over.
6. The best Video award will be given to the presenting author only.
7. No change in presenting author is allowed once the video is selected for finals.
8. No new author can be added after the submission of a video.
9. An absence from the session without the prior information (at least 21 days before the conference) may lead to debarment in the subsequent annual conference.
10. Institution/hospital affiliation and doctor’s name should not be mentioned in the title or abstract and will lead to automatic rejection.
11. The title of the Video should not exceed 100 CHARACTERS INCLUDING SPACE
12. Synopsis cannot exceed 1000 CHARACTERS INCLUDING SPACE
13. The research should have been carried out in Rajasthan.
14. Submission guidelines are similar to paper.
15. After abstract selection, the full video has to be transferred to chairmansccommitee@rosonline.in via we-transfer.
16. Presenting authors should be registered at the annual conference.